Revised
Bylaws of The Higdon Family Association, Inc.
- Purpose:
The purpose of The Higdon Family Association shall be to unite those
persons with an interest in the history and genealogy of The Higdon
Family; to encourage Higdons and Higdon descendents to develop an
interest in and educate themselves in their family heritage; to assembly
and publish historical and genealogical information about The Higdon
Family; to build a source of genealogical, historical, and educational
material for use by the members of this Association in their furtherance
of the history and genealogy of The Higdon Family.
- Eligibility of Membership:
Applicants for Regular Membership shall have attained the eighteenth
anniversary of their date of birth. The Board of Directors of the
Association shall review, approve or disapprove all applications for
membership. The Secretary shall keep a roster of all members and shall
issue a membership receipt at the time of acceptance, provided payment
of the specified dues has been received. Persons under eighteen (18)
years of age may become Associate Members.
- Voting:
All Regular Members in good standing shall be entitled to vote on all matters brought before the Association.
- Eligibility to be Officer or Director:
Any Regular Member in good standing shall be eligible to hold elective office in the Association.
- Term of Office:
The President, First Vice-President, Second Vice-President, Third
Vice-President, Secretary, Treasurer, and four At-Large Members of the
Board of Directors shall serve for one year terms. The President shall
not succeed himself. Officers and Directors shall take office at an
appropriate session of the regular Annual meeting at which they are
elected and shall hold office until their successors have been duly
elected.
- Vacancies:
Whenever a vacancy occurs in the office of President, it shall then
become the duty of the Board of Directors to decide, in accordance with
the amount of time remaining before the next general election, to either
nominate two candidates for the office of President and put these to a
vote of the Regular Membership, or wait until the next regularly
scheduled election to nominate candidates to fill the vacancy of
President. The First Vice President shall assume the duties of the
President until the office is filled by election. Whenever a vacancy
occurs in the office of First Vice-President, Second Vice-President,
Third Vice-President Secretary Treasurer, or At-large Director, the
Board shall appoint a regular member of the Association, who is in good
standing, to fill the vacancy for the remainder of the existing term.
- Board Meetings:
The Board shall meet at least once each year, upon the call of the
President. The President shall serve as Chairman of the Board of
Directors. The President shall select a date and place, convenient for
the majority of the members of the Board, and shall instruct the
Secretary to notify. by mail, all members of the Board of Directors of
said meeting, and notice shall be mailed at least ten days prior to said
meeting.
- Special Meetings:
A special meeting of the Board of Directors may be called By the
President, by the Executive Committee, or by a simple majority of the
Board of Directors. Any and all business may be transacted at a special
meeting. Each call for a special meeting shall state the business to be
transacted and the time and place of such meeting. All members of the
Board of directors shall be notified of the special meeting by regular
first class mail, telephone or telegraph at least ten days prior to the
time of such meeting.
- Quorum:
A majority of the Board of Directors shall constitute a quorum at any
meeting of the Board of Directors. The percentage of the Regular
Membership of the Association present at any meeting shall constitute a
quorum for the transaction of business at any meeting of the
Association, and the concurrence of a simple majority of those present
and voting on any matter before the Association shall be necessary for
its determination.
- Management of Business:
The Board of Directors shall have general supervision and control of the
affairs of the Association and shall make all rules and regulations not
inconsistent with law or with these ByLaws for the management of the
business of the Association and the guidance of the members, officers,
agents and/or employees of the Association. The Board of Directors shall
keep proper records of all business transactions.
- Audits:
The Board of Directors shall submit to the regular members of the
Association an accurate report of disbursements and receipts for the
year, at the annual meeting. The Board of Directors may secure the
services of a competent auditor or accountant to audit the accounts of
the Association and render a report in writing.
- Depository of Funds:
A bank account for THE HIGDON FAMILY ASSOCIATION, INC., shall be opened
by the Treasurer, and all receipts shall be therein deposited.
- Report by the Treasurer to the Members of the Board of Directors:
The Treasurer shall furnish the members of the Board of Directors with
an accurate report of disbursements and receipts of the Association at
each regular and special meeting of the Board of Directors, or in the
absence of meetings. a report of the disbursements and receipts should
be made to the members of the Board of Directors annually.
- Executive Committee:
The Board of Directors shall have the power to establish an Executive
Committee to consist of five members of the Board of Directors, these
being the President, the Secretary, the Treasurer, and two other members
of the Board who are elected by the Board, to transact matters
specifically prescribed by the Board of Directors, and these duties and
powers shall be subject to the general direction, approval and control
of the Board of Directors.
- Meetings of the Executive Committee:
The Executive Committee shall meet upon call of the President or upon
call of a majority of the members of the Executive Committee. The
Secretary shall notify the members of the Executive Committee of the
time and place of each meeting, which will be at the office of the
Association, unless otherwise designated by the President.
- Duties of the President:
The President shall (1) preside over all meetings of the Association,
the Board of Directors, and the Executive Committee, (2) call meetings
of the Board of Directors and Executive Committee, (3) perform all acts
and duties usually performed by an executive and presiding officer. and
(4) sign all papers of the Association that he may be authorized or
directed to sign by the Board of Directors. provided, however, that all
checks shall be signed by the Treasurer or the member of the Board of
Directors designated by the Board. The President shall perform such
other duties as may be prescribed by the Board.
- Duties of the Vice-Presidents:
In the absence of the President, the First Vice President shall perform
the duties of the President. In the event of a vacancy in the office of
President, the First Vice President shall assume the duties of the
President until a new President is elected. In the event that neither
the President nor the First Vice President is in attendance at a meeting
of the Board of Directors or the Association, and if a quorum is
present, the Second Vice President shall preside. In the event that
neither the President. the First Vice President, nor the Second Vice
President are in attendance at a meeting of the Board of Directors or
the Association, and if a quorum is present, the Third Vice President
shall preside. All Vice Presidents shall serve as members of the Board
of Directors and shall perform such duties as are assigned by the
President.
- Duties of the Secretary:
The Secretary shall keep a complete record of all
meetings of the Association, the Board of Directors, and the Executive
Committee and shall have general charge of the books and records of the
Association, including the membership roster. The Secretary shall serve
all notices required by law and these ByLaws and shall make a full
report
of all matters and business pertaining to the office of Secretary at
Annual meeting. The Secretary shall make all reports required by law
and
shall perform such other duties as may be prescribed by the Board of
Directors or the Executive Committee. Upon the election and
qualification
of a successor, the Secretary shall turn over to said successor all
books
and ocher property belonging to the Association that may be in his
possession.
- Duties of the Treasurer:
The Treasurer shall receive and account for all monies of the
Association, furnishing a report of same to the Board of Directors, and
shall make a full report of receipts and disbursements to the regular
membership of the Association at its Annual meeting.
- Committees:
The President, with the advice and consent of the Board of Directors,
shall have the power to appoint such special and standing committees as
are necessary to carry out the purpose of the Association, and to assign
tasks to said committees.
- Annual Meeting:
The Annual Meeting shall be held each year at a date and place
determined by the Board of Directors. Each member of the Association
shall be mailed a notice of the Annual meeting, at his last known
address, at least thirty (30) days prior to the Annual meeting.
- Special Meetings:
Special Meetings of the Association may be called by the Board of
Directors. Each member of the Association shall by given notice of the
special meeting by mail to his last known address. or by telephone or
telegraph, at least ton (10) days prior to such meeting.
- Meeting Notices:
All meeting notices shall state the time and place and purpose of the
meeting being called. Any and all business may be transacted at the
Annual meeting and at any special meeting.
- Seal:
The seal of the Association shall contain these words: The Higdon Family
Association, Inc.
- Fiscal Year:
The fiscal year of the Association shall be established
by the Board of Directors by resolution, and in the absence of such
resolution, the fiscal year of the Association shall commence on the first
day of July and end on the last day of June of the next year.
- Books and Records:
Books and Records: All books and records shall be kept by the Secretary
and may be inspected
by any member, or his agent or attorney, for any purpose at any
reasonable time during
regular business hours. Any and all property or records belonging to
the Association held by any officer or director shall be turned over to
his successor in office or to such other person as may be authorized by
the Board of Directors.
- Removal from Office: Any officer or director may be removed from office by a majority vote of the regular members, in good standing, of the Association.
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