Editor's note: This version of the bylaws was not dated; it was located in the historian's files along with changes that appear in the 1980 version. In this version, the annual meeting was mandated to be held in October; see bylaw number 21.
Bylaws of The Higdon Family Association, Inc.
- Purpose: The purpose of The Higdon Family Association shall be to
unite those
persons with an interest in the history and genealogy of The Higdon
Family;
to encourage Higdons and Higdon descendents to develop an interest in
and
educate themselves in their family heritage; to assemble and publish
historical and genealogical information about The Higdon Family; to
build a source of genealogical, historical, and educational material for
use by the members of this Association in their furtherance of the
history and genealogy of
The Higdon Family.
- Eligibility of Membership:
Applicants for Regular Membership shall have attained the eighteenth
anniversary of
their date of birth. The Board of Directors of the Association shall
review, approve or disapprove all applications for membership. The
Secretary shall keep a roster of all members and shall issue a
membership receipt at the time of acceptance, provided payment of the
specified dues has been received. Persons under eighteen (18) years of
age may become Associate Members.
- Voting: All Regular Members in good standing shall be entitled to vote on all matters brought before the Association
- Eligibility to be Officer or Director: Any Regular
Member in good standing shall be eligible to hold elective office in the
Association.
- Term of Office: The President, First Vice-President,
Second Vice-President, Third Vice-President, Secretary, Treasurer, and
four At-Large Members of the Board of Directors shall serve for one year
terms. The President shall not succeed himself. Officers and Directors
shall take office at an appropriate session of the regular Annual
meeting at which they are elected and shall hold office until their
successors have been duly elected.
- Vacanies: Whenever a vacancy occurs in the office of
President, it shall then become the duty of the Board of Directors to
decide, in accordance with the amount of time remaining before the next
general election, to either nominate two candidates for the office of
President and put these to a vote of the Regular Membership, or wait
until the next regularly scheduled election to nominate candidates to
fill the vacancy of President. The First Vice President shall assume the
duties of the President until the office is filled by election.
Whenever a vacancy occurs in the office of First Vice-President, Second
Vice-President, Third Vice-President, Secretary Treasurer, or At-large
Director, the Board shall appoint a regular member of the Association,
who is in good standing, to fill the vacancy for the remainder of the
existing term.
- Board Meetings: The Board shall meet at least once each
year, upon the call of the President. The President shall serve as
Chairman of the Board of Directors. The President shall select a date
and place, convenient for the majority of the members of the Board, and
shall instruct the Secretary to notify, by mail, all members of the
Board of Directors of said meeting, and notice shall be mailed at least
ten days prior to said meeting.
- Special Meetings: A special meeting of the Board of
Directors may be called by the President, by the Executive Committee, or
by a simple majority of the Board of Directors. Any and all business
may be transacted at a special meeting. Each call for a special meeting
shall state the business to be transacted and the time and place of such
meeting. All members of the Board of Directors shall be notified of the
special meeting by regular first class mail, telephone or telegraph at
least ten days prior to the time of such meeting.
- Quorum: A majority of the Board of Directors shall
constitute a quorum at any meeting of the Board of Directors. The
percentage of the Regular Membership of the Association present at any
meeting shall constitute a quorum for the transaction of business at any
meeting of the Association, and the concurrence of a simple majority of
those present and voting on any matter before the Association shall be
necessary for its determination.
- Management of Business: The Board of Directors shall
have general supervision and control of the affairs of the Association
and shall make all rules and regulations not inconsistent with law or
with these ByLaws for the management of the business of the Association
and the guidance of the members, officers, agents and/or employees of
the Association. The Board of Directors shall keep proper records of all
business transactions.
- Audits: The Board of Directors shall submit to the
regular members of the Association an accurate report of disbursements
and receipts for the year, at the Annual meeting. The Board of Directors
may secure the services of a competent auditor or accountant to audit
the accounts of the Association and render a report in writing.
- Depository of Funds: A bank account for THE HIGDON
FAMILY ASSOCIATION, INC. shall be opened by the Treasurer, and all
receipts shall be therein deposited.
- Report by the Treasurer to the members of the Board of
Directors: The Treasurer shall furnish the members of the Board of
Directors with an accurate report of disbursements and receipts of the
Association at each regular and special meeting of the Board of
Directors, or in the absence of meetings, a report of the disbursements
and receipts should be made to the members of the Board of Directors
annually.
- Executive Committee: The Board of Directors shall have
the power to establish an Executive Committee to consist of five members
of the Board of Directors, these being the President, the Secretary,
the Treasurer, and two other members of the Board who are elected by the
Board, to transact matters specifically prescribed by the Board of
Directors, and these duties and powers shall be subject to the general
direction, approval and control of the Board of Directors.
- Meetings of the Executive Committee: The Executive
Committee shall meet upon call of the President or upon call of a
majority of the members of the Executive Committee. The Secretary shall
notify the members of the Executive Committee of the time and place of
each meeting, which will be at the office of the Association, unless
otherwise designated by the President.
- Duties of the President: The President shall (1)
preside over all meetings of the Association, the Board of Directors,
and the Executive Committee, (2) call meetings of the Board of Directors
and Executive Committee, (3) perform all acts and duties usually
performed by an executive and presiding officer, and (4) sign all papers
of the Association that he may be authorized or directed to sign by the
Board of Directors, provided, however, that all checks shall be signed
by the Treasurer or the member of the Board of Directors designated by
the Board. The President shall perform such other duties as may be
prescribed by the Board.
- Duties of the Vice-Presidents: In the absence of the
President, the First Vice President shall perform the duties of the
President. In the event of a vacancy in the office of President, the
First Vice President shall assume the duties of the President until a
new President is elected. In the event that neither the President nor
the First Vice President is in attendance at a meeting of the Board of
Directors or the Association, and if a quorum is present, the Second
Vice President shall preside. In the event that neither the President,
the First Vice President, nor the Second Vice President are in
attendance at a meeting of the Board of Directors or the Association,
and if a quorum is present, the Third Vice President shall preside. The
First Vice President shall plan the annual meeting program, with the
approval of the Board of Directors. All Vice Presidents shall serve as
members of the Board of Directors and shall perform such duties as are
assigned by the President.
- Duties of the Secretary: The Secretary shall keep a
complete record of all meetings of the Association, the Board of
Directors, and the Executive Committee and shall have general charge of
the books and records of the Association, including the membership
roster. The Secretary shall serve all notices required by law and these
ByLaws and shall make a full report of all matters and business
pertaining to the office of Secretary at the Annual meeting. The
Secretary shall make all reports required by law and shall perform such
other duties as may be prescribed by the Board of Directors or the
Executive Committee. Upon the election and qualification of a successor,
the Secretary shall turn over to said successor all books and other
property belonging to the Association that may be in his possession.
- Duties of the Treasurer: The Treasurer shall receive
and account for all monies of the Association. furnishing a report of
same to the Board of
Directors, and shall make a full report of receipts and disbursements to
the regular membership of the Association at its Annual meeting.
- Committees: The President, with the advice and consent
of the Board of Directors, shall have the power to appoint such special
and standing committees as are necessary to carry out the purpose of the
Association, and to assign tasks to said committees.
- Annual Meeting: The Annual Meeting shall be held in
October of each year, and the date and place shall be determined by the
Board of Directors. Each member of the Association shall be mailed a
notice of the Annual meeting, at his last known address, at least thirty
(30) days prior to the Annual meeting.
- Special Meetings: Special Meetings of the Association
may be called by the Board of Directors. Each member of the Association
shall by given notice of the special meeting by mail to his last known
address, or by telephone or telegraph, at least ten (10) days prior to
such meeting.
- Meeting Notices: All meeting notices shall state the
time and place and purpose of the meeting being called. Any and all
business may be transacted at the Annual meeting and at any special
meeting.
- Seal: The seal of the Association shall contain these words: THE HIGDON FAMILY ASSOCIATION, INC.
- Fiscal Year: The fiscal year of the Association shall
be established by the Board of Directors by resolution, and in the
absence of such resolution the fiscal year of the Association shall
commence on the first day of July and end on the last day of June of the
next year.
- Books and Records: All books and records shall be kept by the Secretary
and may be inspected by any member, or his agent or attorney, for any
purpose at any reasonable time during regular business hours. Any and all
property or records belonging to the Association held by any officer
or director shall be turned over to his successor in office or to such
other person as may be authorized by the Board of Directors.
- Removal from office: Any officer or director may be removed from office by a majority vote of the regular members, in good standing, of the Association.
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